Solutions

All companies create additional expenses other than personnel salaries and need to manage them. Business process automation and expense declaration process are processes that are used extensively. Especially in external assignments, the personnel are provided with food, accommodation, fuel, parking, car rental, public transportation, etc. They can document the expenses and submit them for approval. Moreover, with the mobile application, they can perform these transactions by adding the relevant receipts and invoices from outside the company to the system, while the approvers can perform the approval/rejection transactions with the same method. According to certain amount limits, the expenditure made to the personnel can be returned with the approval of the company officials. Managing such solutions with end-to-end workflows is the most effective method. Another administrative process is the assignment process. With the assignment process, internal or external duties of the personnel can be planned. If there will be a need for a vehicle during this assignment, it can be associated with the vehicle request process and the appropriate company vehicles can be requested and booked. As a result, assignment, vehicle request, expense declaration processes, which are used intensively from administrative processes, can be used more efficiently and effectively by associating them with each other. In this way, more effective data will emerge as a report. Many reports may appear, such as personnel assignment load distribution, company vehicle usage density, how much expense was made for which project, and expense distribution according to annual expense types.

Visitors may come to all companies from time to time due to meetings or work. It is important for the vision of the institution to record these visits and to direct the visitors to the meeting room or work area accurately and quickly. With the automation of business processes, an internal visit record can be created first. Security or information department can be informed in advance by entering visitor information, time information, meeting room or work area information. Incoming visitors can be informed directly which meeting room or which work area they will be directed to. In addition, the visitor entrance card to be given to the visitors will be integrated with the PDKS system and security systems, and authorizing the doors that the visitor can only enter will be effective in terms of corporate information security. This also applies to visitors coming for the study. Documents and certificates that are required to be submitted within the framework of ISG rules from visitors who come to work can also be requested through the system and recorded in the system.

The operation can be made more efficient by integrating the visitor management process and the meeting management process. With the meeting management process, the approval of the meeting participants can be obtained. Suitable meeting room can be reserved. Topics to be discussed at the meeting can be determined and action decisions made during the meeting can also be managed through the same form. These decisions or actions can also be sent to external users who come as visitors by e-mail, if desired. Visitor form and meeting form can be combined and reported on a single screen.

Personnel demand, personnel recruitment, personnel hardware/software purchases, dismissal and demand management processes, which are important processes in the Human Resources unit, can also be designed end-to-end with workflow automation. When any in-house unit needs personnel, a request can be made through work flow automation with information such as how many resources are needed for which unit, in which competencies, and for which position. Recruitment process can be triggered by the approval of the relevant request by authorized persons. With the recruitment process, posting announcements on various platforms, collecting CVs, storing CVs in corporate document management and candidate interview results can be stored in corporate memory. By starting the employment process for the candidates with positive results, personnel needs can be met and personnel files can be transferred to document management. It is possible for many units to meet these demands through the system, such as computers, telephones, sim cards, company vehicles, installation of related software, opening of mail or AD account for the recruited personnel. The embezzlement process of the relevant hardware can also be managed through workflow automation. If a necessary hardware or software is to be purchased for the personnel, it can be managed in relation to the purchasing process. In the case of personnel leaving the job, all processes can be managed end-to-end by running the same process in reverse, closing the mail and AD account, taking delivery of hardware such as computer, telephone, sim card.