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Digitization Management

OCR Software (Optical Character Recognition)

What is OCR?

Optical Character Recognition (OCR) software is the technique of converting optical characters in documents, documents or photographs scanned with image processing techniques into text by digitizing them. With the OCR program, it is possible to search jpeg, tiff, image and pdf files and convert these files into word, excel, pdf formats.

eBA Digitization Management Application uses the Abbyy FineReader Engine infrastructure, one of the most globally recognized OCR applications. Abbyy FineReader makes it easy to work with paper documents and pdf files with powerful conversion and OCR technology. With eBA Digitization Management System application, you can convert images, scanned documents, pdf format files into Word, Excel and searchable pdf documents. In addition, thanks to the compression and storage algorithms in the infrastructure of the application, it is ensured that all scanned documents are created and archived in a certain standard.

Filing and Archiving

One of the biggest problems of organizations today, electronicization of silos of physical documents and access to them, as well as the regulatory obligations they are obliged to keep also managing the physical location of documents. With eBA’s smart browsing features, In addition to labeling and transferring these documents to the electronic environment while they are digitized, it also provides fast access to both the digital and physical state of corporate documents by keeping physical location information. In this way, it provides the opportunity to manage and access corporate information with an electronic archive culture by using archiving systems and filing techniques.

Data Processing

Quickly transferring documents to electronic media, classifying them, and transferring them to other operational systems where necessary can be achieved with the data processing module of Bimser’s eBA solution.

The data processing module supports full-text search with technologies such as OCR (optical character recognition) and ICR (intelligent character recognition), allowing people to automatically find relevant documents by searching from the content as well as meta information or tag information when accessing documents. It even associates documents with each other, allowing the person accessing one document to quickly access other documents related to that document. In this way, the efficiency of the institutions increases as the employees use their time effectively by minimizing the loss of time. Thanks to technologies such as ML (Machine Learning) and AI (Artificial Intelligence) used by the module, the formation of document tags and the documents searched are quickly presented to the user, and the tag information of the document is automatically generated while creating the document.

Data processing is applied on image formats such as tiff, pdf, bmp, jpeg with Abbyy Fine Reader Engine, which is recognized as an OCR engine. With OCR support, automatic storage of index information as XML metadata, document recognition, data recognition, data capture and data processing methods, invoices, contracts, delivery notes, etc. other physical documents can be quickly and automatically transferred to the digital archive.

Image Processing

eBA Document, Document and Workflow Management System‘s image processing function enables black/white, gray and color scanning and their conversion (pdf to jpeg, jpeg to pdf, pdf to tiff, tiff to pdf, pdf to bmp, bpm to pdf, pdf to png, png to pdf, pdf to word, pdf to excel) during the scanning of physical documents. The image processing function also includes image enhancement features such as blank page extraction, orientation and skew correction, impurity removal, resolution and size correction.

eBA Capture

With the eBA Capture module, you can perform document separation from the keyword on the scanned document via barcode, depending on the number of pages. By taking the relevant action for the identified document type, it can be archived to the document management system, enterprise content management system (ECM), directory system or a workflow can be used to include the document in the process, pass approvals and then archive it. For additional information deemed necessary, it is possible to match labels that are not on the document during the scanning process in integration with other operational systems.

In addition to digitizing the physical document archive, the inclusion of daily incoming physical or digital documents in the operation with eBA Capture saves time, effort and cost. With the scanning process or the delivery of the electronic document to the application, the document type is determined, labeled, included in the relevant workflow and archived automatically. Moreover, when the necessary configurations of all these are made, it can also manage them with the robots it provides without human touch with the Robotic Process Automation (RPA) architecture in its infrastructure. Thanks to these smart robots, documents can be checked for accuracy by connecting to corporate applications, incorrect or unsuitable documents are collected in a pool and forwarded to the relevant units.