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Ensemble Process Management, Performance Management and Balanced Scorecard

IBPM (Intelligent Business Process Management) Platform

It is the solution that enables the strategic plan follow-up and performance evaluations by evaluating the institution from different perspectives, as well as creating the institutional architecture by performing the modeling activities of the processes.

with BIMSER

ENSEMBLE Solution Family

Business Process Management (BPM)

Performance Management

Balanced Score Card (BSC)

ENSEMBLE

Digital Orchestra of Processes

Start digital transformation from the right place, with the right investment.
Process Management System
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Process Management System

What is Process Management System?

Process management is a management discipline that ensures the continuous improvement of an organization’s performance. With Ensemble, it is an automation application that enables the realization of modeling, process performance evaluation and improvement activities that need to be done in order to develop processes and reach the targeted point.

Norm staff studies - Determination of duties and responsibilities
Revision – Control – Approval – Employee participation with distribution
Inter-process interaction map – End-to-end process management
Cost, labor and time savings
Flexible visual design
Process Performance Tracking
Resource planning
Business continuity
Customer with Processes – Supplier interaction
Centralized management of distributed structures
ISO 9001 risk and opportunity oriented process approach
Efficient resource management
Process maturity and impact analysis
Risk and Control management
Legislation interaction table

It is the Ensemble solution where you can model and map all the processes of your institution, introduce the processes to your internal and external stakeholders on the processes, and keep them up-to-date with reviews and revisions. In addition;

You can create the process management infrastructure according to the corporate culture.
With person-based authorization, you can define users' authorizations on processes. (Modelling, revising, validating, viewing, accessing old revisions)
You can ensure process sustainability with role-based identification.
Thanks to the modeled processes, you can reduce the loss of labor, time and cost by revealing the repetitive processes.
You can get the result prediction of the changes made with the process interaction charts.
You can support teamwork by modeling end-to-end business processes on the basis of organizational units.
You can create your current and possible process (as-is and to-be) models together with your changes and action plans that need to be made.
You can create risk maps based on process models that are expected by Management Systems.
You can identify and associate risks on the basis of processes and activities.
You can prevent risks from affecting your processes by defining control points for your activities for which you have identified risks.
You can create and monitor your remedial and preventive actions with the Action and CAPA module of QDMS with your risks related to your processes.
You can create process integrity by defining input-outputs related to your processes and activities.
You can define resources on the basis of processes and activities, and report the workloads of your resources.
By identifying your processes affected in a possible resource change, you can take your remedial actions and/or measures and ensure their follow-up.
By defining all your process stakeholders that affect business continuity, you can prevent business continuity from being interrupted.
With its user-friendly interface, you can increase the visual perception power for your end users.
You can associate the processes with the relevant legislation and legislation item numbers, and provide compliance management.
You can make the necessary revisions to adapt to the changing conditions with user-based authorization on the system, and have them automatically distributed to the relevant users over the system.
You can create process impact and maturity assessments and process prioritization analysis reports.
You can create all additional attributes in your organization at the level of processes and activities.
You can transfer your existing processes to the system. (in certain formats such as Visio, BPM)
You can automatically report tasks and responsibilities on the basis of process and activity.
Thanks to version management, you can store all revisions of processes in the system.
You can compare versions.
You can follow instant data on processes.
You can monitor performance by defining performance indicators for your processes and activities (with the Ensemble Performance Management module).
You can perform analyzes from automatically generated reports within the framework of all definitions.
Performance Management - Balanced Scorecard
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Performance Management - Balanced Scorecard

Performance Management – Balanced Scorecard?
What is

It is a system that ensures that all resources, including the financial structure of the institution, are managed and followed in line with its future goals with performance management. The performance management process can be considered as a solution in which the stakeholders of the institution are measured in accordance with their goals and evaluated objectively.

In addition, improvements are aimed at the performance of the entire organization throughout the process.

Balanced Scorecard, also known as “Corporate Scorecard (CS)” or “Performance Scorecard”
(BS)” is a strategic management tool. Its 4 perspectives, Financial, Customer, Operations and Learning, provide a holistic and complementary approach to the company’s strategy. Its purpose is to plan the company’s resources and targets according to the strategy and to measure and execute it regularly. Today, it is used in many giant companies for the purpose of “determining the strategy and implementing the strategy”.

Performance and strategic goal management
Performance tracking on the basis of institution, location, department, role
Report and graphic display
Inference of scorecards – Institutional assessment from different perspectives
Automatic action tracking to off-target indicators
Data integration with enterprise systems
Data entry alert system
Indicator process relationship

It is the Ensemble solution where you can model and map all the processes of your institution, introduce the processes to your internal and external stakeholders on the processes,
and keep them up-to-date with reviews and revisions. In addition;

You can create the process management infrastructure according to the corporate culture.
With person-based authorization, you can define users' authorizations on processes. (Modelling, revising, validating, viewing, accessing old revisions)
You can ensure process sustainability with role-based identification.
Thanks to the modeled processes, you can reduce the loss of labor, time and cost by revealing the repetitive processes.
You can get the result prediction of the changes made with the process interaction charts.
You can support teamwork by modeling end-to-end business processes on the basis of organizational units.
You can create your current and possible process (as-is and to-be) models together with your changes and action plans that need to be made.
You can create risk maps based on process models that are expected by Management Systems.
You can identify and associate risks on the basis of processes and activities.
You can prevent risks from affecting your processes by defining control points for your activities for which you have identified risks.
You can create and monitor your remedial and preventive actions with the Action and CAPA module of QDMS with your risks related to your processes.
You can create process integrity by defining input-outputs related to your processes and activities.
You can define resources on the basis of processes and activities, and report the workloads of your resources.
By identifying your processes affected in a possible resource change, you can take your remedial actions and/or measures and ensure their follow-up.
By defining all your process stakeholders that affect business continuity, you can prevent business continuity from being interrupted.
With its user-friendly interface, you can increase the visual perception power for your end users.
You can associate the processes with the relevant legislation and legislation item numbers, and provide compliance management.
You can make the necessary revisions to adapt to the changing conditions with user-based authorization on the system, and have them automatically distributed to the relevant users over the system.
You can create process impact and maturity assessments and process prioritization analysis reports.
You can create all additional attributes in your organization at the level of processes and activities.
You can transfer your existing processes to the system. (in certain formats such as Visio, BPM)
You can automatically report tasks and responsibilities on the basis of process and activity.
Thanks to version management, you can store all revisions of processes in the system.
You can compare versions.
You can follow instant data tracking on processes.
You can monitor performance by defining performance indicators for your processes and activities (with the Ensemble Performance Management module)
You can perform analyzes from automatically generated reports within the framework of all definitions.

with Ensemble;

1
COMPLIANCE WITH MANAGEMENT SYSTEMS AND REGULATIONS
2
CATCHING THE TARGET CORPORATE QUALITY
3
INDUSTRY INDEPENDENT FLEXIBLE INFRASTRUCTURE CAPABILITY
4
RISK AND OPPORTUNITY FOCUSED PROCESS MANAGEMENT APPROACH
5
INTEGRATION WITH ERP SYSTEMS AND INSTITUTIONAL APPLICATIONS
6
CREATING A CORPORATE MEMORY
7
INSTITUTIONAL SWOT ANALYSIS
8
EFFICIENCY, SUSTAINABILITY AND CONTINUOUS IMPROVEMENT
9
CREATING A CORPORATE MEMORY
10
DIGITALIZATION OF PROCESSES
11
MEASUREMENT AND IMPROVEMENT
12
DETECTION OF REPEATED WORKS
13
AVOID COST, TIME AND LABOR LOSS
14
NOTIFICATION OF BUSINESS TRACKING AND REMINDERS TO THE RESPONSIBLE
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Process Management Benefits

Increase the visual perception power of your employees with the modeled process structure and accelerate your orientation process.
Monitor the impact of changes on all processes by performing end-to-end models of your processes.
Create your process, risk and opportunity maps and determine your control points and take precautions against the factors that prevent you from reaching your goals.
By associating the documentation of processes and activities, you can accelerate the access of all your stakeholders.
Follow the results of your activities by defining your input-output relationships related to your processes. Manage the effectiveness of resources and extract job descriptions in your activities.
Determine the roles and responsibilities of the roles in the business processes with the responsibilities chart.
Manage your process flows with revision-opinion-control-approval and distribution functions.
Have flexible and agile adaptation by performing system revisions against increasing competition, changing market conditions and regulations.
Ensure the continuity of your business by managing your processes uninterruptedly with a position-based approach and risk management.
Ensure continuous improvement by regularly measuring the target/actual follow-ups of your processes.
Define process maturity and business impact values and identify your processes that need improvement.
Perform your potential and current process models, measure the status of your processes, identify your deficiencies, and take relevant actions.

Balanced Scorecard Benefits

Spread your company goals across the organization and ensure that each employee runs towards a common goal.
Shape your priorities by determining the weights of the indicators according to their importance levels.
In addition to manual data entries, periodically monitor data measurement thanks to its strong integration infrastructure. Create automatic warning mechanisms and actions for your under-target indicators.
Monitor the organization's performance from multiple perspectives, not just financially.
Manage your organization's indicators by associating them with strategic goals.
Keep detailed target tracking by reducing your performance indicators to departments and positions.
Control access to your scorecards and indicators with authorization control.
Create assessment methods based on your institution and customize your achievement levels.
Monitor your instant and cumulative performance from a single point with different visual reporting screens.
Measure performance data at multiple points by determining different measurement locations and compare its effectiveness.
By measuring the performance of your activities, identify the failing points in your processes and take remedial actions.
Continuously improve the quality of products and services with the data you collect, and increase stakeholder satisfaction.
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