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Procurement and Supply Chain Management

BIMSER

Procurement Management (E-Purchasing)

What is purchasing management, how is it done?
We call purchasing management the system in which the processes from the request of a material or service to its entry into the warehouse are managed. Purchasing processes are designed on the workflow application according to the rules that each company will determine in accordance with itself, and are quickly presented to the use of the company. However, thanks to the messaging screen, it is possible to record the correspondence between the requester and the purchasing department. KPI (Key Performance Indicator) data, which is very important for monitoring the performance of the purchasing process, is displayed on the dashboard screens to monitor the performance. Thanks to Bimser’s Purchasing Automation Solution, we can design all exported forms (Request Form, Offer Form, Order Form, Quality Control Form, Material Entry Form, etc.) in general purchasing for your company. As soon as you create the offer template, you can send it to the relevant companies by e-mail, either in excel format or in pdf format. You can enter the offer information sent by the bidding company to the offer excel template you have received from the application and upload the offers to the system in excel format. In addition, the offer evaluation record you have prepared can be exported in excel format from the application. As soon as you place your orders, the Order Form specially designed for your company will be sent to the relevant company via e-mail, thus speeding up your transactions and preventing unnecessary waste of time. Separate documents can be entered for each of the request, offer, offer evaluation, order and delivery processes, as well as the documents you have added in the request can be moved to the offer, order and delivery stages. Up-to-date warehouse information of the material can be accessed on request, depending on the authorization. On request and in the process of requesting proposals, depending on the authorization, all the previous purchased company / last purchased company and all received bid information / last bid received company information can be accessed. With the details option in the purchasing lists, it is possible to easily access the offers, orders and material entry received for the relevant request. After the warehouse entry is made, it is possible to avoid additional work repetition by integrating with the accounting module of your existing ERP system as a Receipt.

The purchasing process of the BEAM solution starts with the request screen and completes the flow of the material by going through the following processes until it enters the warehouse or warehouse.

Request
Requesting/Creating Quotation/ Evaluation
Order
Delivery Receipt
Material Input

Thanks to the workflow management application included in all purchasing processes, workflow designs that can be designed in accordance with the needs of the enterprises can be made.

How many quantities of a material or service will be purchased from approved or recommended suppliers, current warehouse quantity and estimated purchase price information, material-based delivery warehouse and purchasing responsibles are entered, technical documents, drawings, etc. related to the request. It is the module where the documents are added and set up from the approval stages during the request process. Through the maintenance module, a purchase request can be initiated for the spare part desired to be used in the relevant work order. On the purchase request screen, a user who makes a request is able to see the status of his request on the basis of material, the status of offers, the status of the order and the process until the material arrives in the warehouse in detail on a single screen.

The main title of the purchase is determined by the document type definition. Purchasing can be defined as internal purchasing, external purchasing, contracted purchasing, service procurement and so on.

With the document type definition, “Bid Rules” can be defined according to whether the supplier that can submit a bid is an approved supplier, the minimum number of bids, the bid amount and the cost type.

It is ensured that the types of expenses and the type of purchases are controlled, tracked and reported. Ex: Opex, Capex etc. like definitions.

With the payment methods, the payment methods that the business will use can be defined. For example: Forward, cash, 15 days maturity.

Purchase Proposal Request/Creation/Evaluation Form

Requesting Offers and Requesting Orders: This is the module where it is determined from which companies to request offers for the relevant material and service, and the deadline and offer dates are entered. In the request for quotation screen, the options such as Creating Offer from Demand, Creating Order from Demand, Creating New Offer, Creating Material Entry from Demand are provided so that the purchasing process can be adjusted according to the needs of the users. Creating Proposal: It is the module where the information of the bids from the companies, either manually or by using a template, is entered in terms of the amount, price, brand, model, discount rate, offers in different exchange rates. If requested, companies that will bid can submit their offers via the online system. If requested, companies that will bid can submit their offers via the online system. In the relevant module, the companies that made the cheapest and most expensive bids are shown with different colors, and the bids in different currencies are converted into the currency determined by the company, making it easier to evaluate. Thanks to the flow, the process can be returned to the purchasing officer and revisions can be provided on the relevant Bid Evaluation.

It is the module where new orders can be created regardless of demand or offer, orders created from demand are arranged, and the order sent to the companies selected as a result of the offer evaluation is arranged. Flows can also be designed on the order. Orders created outside the result of Bid Evaluation can be ensured to pass through the approval mechanism.

It is the module in which the receipt of the materials to the warehouse is received after the orders are passed through the quality control process depending on the request of the records expected to enter the warehouse, and the conformity of the materials coming to the warehouse in terms of quality and quantity is given. It is possible to enter the warehouse from the invoice entry with the waybill or the Receipt Number. It is the module in which the delivery type, delivery date, and supplier information are entered and both partial and whole deliveries are accepted.

It is the module where the records entered into the warehouse with the purchase are arranged, the Waybill information is entered when the Invoice of the record is received, the related entry is canceled. If desired, direct material output to the Related Expense centers can be created via Material Input. In case of need, the relevant data can be entered into the system by providing integration with the ERP system used by the enterprise.

Procurement Management (E-Procurement)

What is supply management, how is it done?
Companies need supplier management in order to ensure that all expenditures in enterprises are managed from a single center, to see their suppliers and the information flow from them at a glance, and to provide maximum efficiency with the least cost. With the BEAM purchasing management system, you can quickly meet your customer demands and monitor supplier performance instantly. Thus, you can manage your entire supply process from a single center and increase your profitability thanks to your automated supply chain. You can compare the offer alternatives received at the time of purchase and submit them for approval, and you can create workflows that include approval processes thanks to the compliance check feature.
If Bimser’s QDMS Integrated Management Application is available in your company; After entering the warehouse, the Supplier Evaluation score can be created by sending the surveys to the purchasing unit, the requester and the recipient by providing integration with the survey module. Your supplier evaluation report can also be retrieved from the system.
After the completion of the acceptance procedures by the warehouse officer at the Delivery/Receipt stage, which is one of the important steps of the purchasing process of the solution offered by Bimser, the workflow approval mechanism and quality control approval process to be designed in accordance with the structure of the enterprises can be used.
CSP
QDMS
eBA
BEAM
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